SASKATCHEWAN EMERGENCY PLANNERS ASSOCIATION
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SEPA is a non-profit, member led corporation that has been supporting its members, community leaders, industry and government since 1985.

Our members are the center of all we do.  During our thirty plus years of service these dedicated members have overtime hailed from every city, town, village or rural municipality in Saskatchewan.  They are full-time, part-time and volunteers who represent the full spectrum of public and private emergency management with roles ranging from elected official, manager, coordinator to front line responder.

SEPA operates under the guidance of a diverse group of community-minded volunteers.  Our entire Board of Directors consist of unpaid volunteers, who offer a wealth of expertise, ideas and enthusiasm for the work of the Association. 

​Browse the site for valuable information that will assist you in planning for  the safety and security of your community, organizations, family and personnel.​

SEPA Membership

​SEPA now has three (3) Member Categories.....read more
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SaskAlert

Emergency alerts answer the important questions.
For more information, visit saskalert.ca 

In the news

SEPA 2025 CONFERENCE:

​We extend our sincere gratitude to all attendees of the SEPA 2025 Conference in Moose Jaw and Waskesiu.

Employment Opportunity

​The Saskatchewan Emergency Planners Association (SEPA) is currently advertising for the position of Chief Administrative Officer located within Saskatchewan.  Applications must be submitted by January 30, 2026.   Please email a cover letter and resume to: [email protected].
 
Chief Administrative Officer (CAO)
Contract Position – Saskatchewan Emergency Planners Association (SEPA)

Position Summary
The Chief Administrative Officer (CAO) provides executive-level administrative support to SEPA, including coordinating monthly Board of Directors meetings, organizing the annual conference and other events, managing membership and financial administration, and maintaining SEPA communication platforms, while upholding confidentiality and professionalism.

Remuneration and Invoicing Requirements
  • Hourly Rate: $25 per hour
  • Annual Maximum Compensation: $12,000
  • Invoicing:
    • Monthly invoices detailing hours worked and a description of work performed.
    • All invoices must be approved by motion at the monthly Board meeting.
  • Expenses: Travel and accommodation expenses must be submitted for Board approval and will be paid separately.

Scope of Work
The CAO provides administrative, executive assistance, event coordination, financial support, and governance support. Responsibilities include, but are not limited to:
 
Board & Governance Support
  • Coordinate monthly Board of Directors meetings.
    • Distribute meeting invitations and materials.
    • Provide previous month’s meeting minutes in advance.
    • Record, prepare, and disseminate meeting minutes.
  • Attend and record minutes for the Annual General Meeting.
  • Submit updated board information and year-end information to Corporate Security.
  • Maintain SEPA membership list (updating and invoicing).
Event & Conference Coordination
  • Assist SEPA Directors and partner agencies in planning, attending, and executing events including the annual conference, AGM, workshops, and other SEPA activities.
  • Book and coordinate venues, facilities, and catering.
  • Confirm presenter, sponsor, and tradeshow participation and logistics.
  • Set up and monitor event registrations.
  • Maintain and update all conference materials annually.
  • Ensure printed materials (agendas, AGM documentation, name tags, forms, etc.) are prepared and available.
  • Attend and support the event registration desk.
  • Assist with post-event follow-up.
​Communications & Member Services
  • Oversee the ongoing maintenance and updates of the SEPA website.
  • Administer and update the SEPA Wild Apricot membership management system.
  • Ensure efficient and effective daily business operations.
  • Maintain open and consistent communication with the Board of Directors and the SEPA membership.
  • Receive, manage, and provide timely responses to all written and oral inquiries.
Financial Administration
  • Conduct monthly bank reconciliations in a timely manner.
  • Process and deposit incoming payments.
  • Compile and prepare annual financial records for submission to the auditor.
  • Generate and distribute invoices for membership dues and conference-related fees.
  • Maintain up-to-date accounts payable, including recurring obligations such as Wild Apricot, Weebly, Black Sun, Auditor services, and Marsh Canada Ltd.
  • Prepare and present detailed monthly financial report at monthly Board of Director meetings.
Time Commitment
  • The time commitment fluctuates seasonally, averaging 20 hours per month, with reduced hours during quieter periods and higher demands in the months preceding the annual conference.
If you have questions that you can't find answers for on the site pages, please send us an email at [email protected]